Senior Program Manager of GME Institutional Accreditation

The Senior Program Manager of GME Institutional Accreditation, reporting to the Director of Clinical Education & Training and working under the direction of the DIO is a key member of the GME leadership team. This role is an educational leader, manager and support for all program coordinators. They are responsible for the oversite and coordination of all GME department activities and personnel. This role is responsible for managing institutional and program accreditation files and serves as the technical expert on ACGME Annual Data System (ADS) filings by providing guidance and instruction to programs on compliance with accreditation requirements. This person will provide assistance, training, and guidance to program directors, program coordinators, and other personnel within the GME department at St. Jude.

At the program level, coordinates with multiple program coordinators and administrative staff, providing them with oversight, training, and technical support. Collects, compiles, and provides statistical and other data for use in curriculum development and program improvement strategies. Also provides guidance to individual Program Directors on an ongoing basis to ensure the training programs are in compliance with Graduate Medical Educational (GME) policy, Accreditation Council for Graduate Medical Education (ACGME), Residency Review Committee (RRC), and American Board requirements to maintaining proper program accreditation. This position is fully onsite.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

ACGME Documentation & Compliance:

• Oversees ACGME ADS system, providing technical support to programs for submissions and updates.
• Monitors GME-wide (large scale) accreditation compliance among programs.
• Maintains GME accreditation and GMEC records, including GMEC minutes, communications and accreditation actions.
• Ensures programs comply with ACGME updates, surveys, and evaluations.
• Analyze data for the Annual Institutional Review (AIR).
• Receives, review and validate program director reports.
• Prepares accreditation documents and resources to be used by all GME programs.
• Reviews annual accreditation submissions and provides edit suggestions.
• Reviews annual program assessment documents and provides suggested edits for program policies and procedures to better meet accreditation requirements.
• Exhibits excellent knowledge of institutional and GME policies, procedures and curricular requirements.

 Program Oversight:

• Serves as a resource for program coordinators to monitor processes in meeting ACGME common program requirements.
• Serves as primary point of contact for program leadership among GME programs on campus.
• Advises program directors and program coordinators of ACGME and institutional requirements and provides suggestions/guidance for meeting those requirements.
• Collaboratively works with GME leaders and program coordinators to ensure compliance with requirements such as Milestones, evaluations, program and institutional reviews and surveys.
• Ensures all program requirements are fulfilled to support the educational needs of both faculty and fellows.
• Reviews the GME Handbooks for all training programs annually to ensure all required information is contained and accurate.
• Reviews the Coordinator Handbook for each position to ensure all required information is contained and accurate.

Other Responsibilities:

• Develops procedures for the institutional GME Department and participates in strategic planning.
• Plays a key role in orientations, ACGME site visits, CLER visits, and maintaining current knowledge of licensure and immigration requirements.
• Remains current with accreditation requirement standards, update institutional policies and communicate changes to GME leaders and support staff at the institutional level and program level.
• Manages the GME policies and procedures to include preparing the policy for GMEC approval, ensuring that they are posted to the website after the GMEC approves, placing them in the document management system, and notifying all program directors and/or residents as necessary.

Minimum Education and/or Training:

• Bachelor's degree required.

Minimum Experience:

• Minimum Experience: 5+ progressive years of experience in a business-facing program management role.
• Significant experience in risk management, issue resolution, resource management, and financial tracking of multiple/ complex programs.
• Experience leading large/complex/ multiple programs with a focus on internal and external customer needs.
• Proven experience in operational management and budget planning & management through diverse program teams.
• Proven experience facilitating and presenting updates to leadership team.
• Experience in organizational capability development within program management.
• People Managers only: Experience managing a program management team.

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $94,640 - $169,520 per year for the role of Senior Program Manager of GME Institutional Accreditation.

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